An international Law firm is seeking to hire an Accounts Payable Coordinator for their London office. The employer is looking for candidates with 12+ months' experience working in a similar position within another international Law firm. They are offering Fridays working from home, a competitive salary and benefits package.
Accounts Payable Coordinator Duties:
- Manage the supplier set-up and ongoing maintenance process, carrying out appropriate checks on documentation, payment information and tax details, while ensuring supplier records within the procurement system remain accurate and up to date.
- Review and process invoices, checking that financial information has been correctly allocated, including ledger codes, project or matter references, cost classifications and payment details.
- Review employee expense submissions to ensure they contain the required supporting documentation and have been coded correctly in line with company policies and procedures.
- Monitor relevant accounts payable and expense activity, identifying outstanding approvals, potential duplicate transactions and overdue or incomplete submissions, and follow up where necessary.
- Ensure VAT requirements are appropriately considered and applied when processing both supplier invoices and employee expenses.
- Investigate and resolve issues efficiently, working with relevant stakeholders to ensure queries are brought to a satisfactory conclusion and a high level of service is maintained.
- Contribute to wider finance initiatives and continuous improvement activities, including the introduction of new systems, process enhancements and opportunities to use automation and AI to improve efficiency.
Accounts Payable Coordinator Experience:
- APPLICANTS MUST HOLD 12+ MONTHS' EXPERIENCE WORKING IN A SIMILAR ROLE WITHIN AN INTERNATIONAL LAW FIRM
- Experience using Elite 3E or Aderant is required
- Prior use of Coupa/Emburse is highly desirable
- Strong interpersonal, organisational and multi-tasking skills
- Experience using AI automation tools within AP is beneficial